SharePoint Content Management

Documents, records and web content are a vital part of any organization. SharePoint offers features to make collection and maintenance of content more manageable. The three sections of content management are: document management, records management and web content management.

Document Management Features

• InfoPath Forms - Enables users to fill out InfoPath forms via a web browser in addition to using the tradition InfoPath program. This provides greater access to forms.
• Document Information Panel - Allows users to edit properties of business document types
• Document Converters - Creates a copy of a document into another file type

Records Management Features

• Policy and Auditing
  • Auditing and reporting of policy-based actions
  • Document labeling and barcoding
• Records Repository
  • A central "vault" to store records and ensure integrity
  • Records repository site template
  • Routing based on content type to the appropriate location in the records management system
• Search and Process
  • Search and perform an action on returned search results
  • Send emails to lists with search results and actions performed

Web Content Management Features

• Page and Site Customization - Customization enhancements available for the following:
  • Site navigation
  • Styles
  • Asset picker
  • HTML field editor control
  • Page editing toolbar components
  • Master pages
• Site Definitions - SharePoint sites and lists are derived from site definitions, which contain the site's configuration data
• Portal Site Templates - Custom templates allow users to save changes to existing site definitions and use them to create new sites or lists. Custom templates are .stp files that are stored in the server's database
• Portal Content and Branding Customization - Provides the ability to create and organize content through data displayed in site navigation and in a content query web part
• Variation and Multi-Language Sites - Helpful for maintenance of global sites in various languages
• Page Publishing Using Document Converters - Allows you to publish documents as web pages and modify them from the source document
• Web Publishing and Deployment - Support for a workflow based approval process for publishing content to staging production environments

SharePoint Consulting

At it's core, SharePoint is about giving control of content, whether that content is documents, records or Web pages, to the content authors. We realize that no SharePoint consulting engagement can be complete without partnering with our clients to map out the best content management and governance strategies for their enterprise. At Entrance Software, the technology becomes secondary to the content.